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Bid Title: RFP-Corrosion Annual Survey
Category: Engineering
Status: Open

Description:

Western Municipal Water District

Request for Proposals (RFPs)

                                             Professional Services for:                                            

Annual Corrosion Survey

Western Municipal Water District (Western) invites the submittal of written proposals from qualified engineering consulting firms interested in providing corrosion monitoring and consulting services for Western’s Existing Corrosion Test Stations on the Distribution and Transmission Pipelines located in the City and County of Riverside, California. Interested firms shall submit proposals in PDF format (10 MB file size limit) to Sergio Felix at or drop off at 14205 Meridian Parkway, 2nd Floor, Riverside, CA. Proof of on-time submittals will be confirmed with a response email from Western. Proposals shall, include cover letter, table of contents, resumes, cost and financial data.

Address Submittals to:

Sergio Felix

Construction Management Administrator

Annual Corrosion Survey

Engineering Department

Western Municipal Water District

14205 Meridian Parkway, Riverside, CA 92518

The RFP is due end of day (5PM) on January 3, 2018. The Consultant’s Fee Proposal shall be submitted in a separate email marked with “Fee Proposal” clearly on the subject line.

The last day that questions will be answered is December 23, 2017 at 2 PM.

BACKGROUND

Western provides wholesale and retail water services to a population of approximately 894,000 over roughly 527 sq. miles in Riverside County. Western’s potable and recycled water system includes 128 pumps, 621 miles of pipeline ranging from 4 to 60 inches, and 38 water storage reservoirs. Western’s wastewater system includes approximately 8,000 service connections, 24 lift stations and 2 wastewater treatment plants. A Western map is provided in Appendix 1.

The focus of this RFP relates to both the potable and recycled water transmission and distribution systems. Some pipelines are steel with existing corrosion test stations. There are several types of test type stations i.e.: Native potentials, Cathodically Protected and Rectifier Impressed Current.  Western staff took potential readings from these stations, and accumulated test results. This data, along with leak reports, has been used to prioritize pipeline replacement projects and installation of anodes on certain pipelines.

The pipelines are located throughout Western’s service area, generally in the Woodcrest, El Sobrante and Gavilan Hills area of Riverside County and the Orangecrest area of the City of Riverside. Western will supply to the successful Consultant detailed atlas maps, locations of ALL corrosion test stations and rectifiers and access to Western’s as-built drawings.

Western will require the services of an engineering consulting firm (Consultant) to provide 1) professional corrosion protection monitoring services for the existing infrastructure and 2) provide professional corrosion engineering services to support Western’s Corrosion Control Program. The contract will be for the remaining current fiscal year (FY2017-2018) ending June 30, 2018. Western will re-evaluate its approach for the next fiscal year (FY2018-2019).

 

SCOPE OF WORK

SUMMARY

Western is requesting proposals for professional engineering services for its Corrosion Control Program.

  1. Corrosion Engineering Services – Various tasks for corrosion engineering authorized by Western staff.

The Consultant is encouraged to identify required and/or optional tasks if deemed necessary for the successful completion of the project. Include the following specific tasks in the proposed scope of work as a minimum:

CORROSION MONITORING SERVICES - Corrosion Annual Survey consist of the following:

 

  1. Obtain field readings utilizing a volt meter and half reference cell
  2. Collect pipe to soil measurements
  3. Collect sacrificial cathodically protected measurements
  4. Collect casing potentials (bare steel pipe)
  5. Below ground/above ground isolation test readings
  6. Impressed current readings
  7. Document readings millivolt and volt format
  8. Enter readings / measurements into excel spread sheet format
  9. Graph of trend readings (i.e. cathodically protected / pipe to soil)

10.  Provide basic maintenance for cathodic test stations (C.T.S) including cleaning debris, repainting covers, re-marking curbs or marker posts

11.  Condition assessment of existing rectifiers and provide recommendations-this includes trouble shooting and verify functionality of the rectifiers, perform continuity tests of pipeline (U2 Pipeline system)

12.  Condition assessment of all test stations and provide recommendations

13.  Prepare and provide a written report summarizing all findings and recommendations including electronic versions of spreadsheets in ‘excel’ format

14.  Collect readings at all Steel Tank sites provide written report summarizing all findings and recommendations

15.  Data collected will need to be entered through ESRI Survey123 or like kind

16.  Data Collected/Entered using Western’s Hanson program.

17.  Create a written Corrosion Program (Maintenance/Monitoring)

The Consultant will provide all labor, materials, test equipment, supervision associated with the above tasks. The contract is expected to have approximately 560 hours of field technician time and 50 hours of supervision/support through contract end date.

CORROSION ENGINEERING SERVICES - The intent of this section of the RFP is to provide Western with services of an experienced corrosion engineer for pipeline infrastructure on an as-needed basis. We anticipate these services will be provided by a professional engineer experienced in corrosion engineering with the appropriate licenses and certifications for corrosion engineering. Specific tasks for services will be made on an as-needed basis as directed by Western under this portion of the contract. Consultant may perform tasks, which range from small, quick turnaround on short notice, to design of new limited projects. The Contract is to have a total not-to-exceed amount of $135,000 for the term of the contract.

In accordance with generally accepted Industry practices, the Consultant will be solely and completely responsible for conditions of the job site, including safety of all persons and property during performance of the work, including required traffic control for work within paved streets.

The Consultant is required to obtain all applicable business and professional licenses required to perform this work with the City and County of Riverside and State of California.

PROPOSAL FORMAT

Firms shall structure their proposals to respond to the following selection criteria:

1. Overview of the Company:

  • Provide an overview of the prime firm, including major services provided, size of the firm, location and size of the branch office if any at which work may be performed,

  • List recently completed projects, involving consulting services similar to those being requested in the Scope of Work, by the prime or sub-consultants. Detail specific experience and explain how it is applicable to the type of work as outlined in the Scope of Work. For each project listed, include the client’s name, dates the work was performed, client references and specific details of the firms’ participation and individual responsibilities on the Project,

  • Must have minimum 5 years’ experience as a company performing duties

2. Project Team and Organization and Team Experience:

  • Provide an organization chart detailing the proposed Project Team and its structure,

  • Provide brief summary of key personnel, citing their qualifications and professional experiences relevant to the proposed services. Emphasize education, licenses, certifications, and technical experience. Work experiences shall identify the year, job title, and the firm of employment at the time the work was done. Detailed resumes, if submitted, should be included in the appendices to the proposal. Corrosion technician should carry a valid NACE level CP2 or higher to perform field work.

3. Understanding of the Project:

  • Discuss firms’ understanding of the technical issues and types of services needed to complete the work as outlined in the Scope of Work.

  • Identify any challenges that could be faced during the execution of the work, and discuss approaches in dealing with them. Include discussion of any challenges or other project delivery issues that may affect the successful completion of the Project.

4. Project Management and QA/QC Approach:

  • Describe your approach to managing proposed Project Team. Provide a preliminary project schedule with your proposal identifying all tasks specified in the RFP, and break tasks into subtasks if relevant. Include a brief discussion of your standard project delivery and/or project management methods and how you will ensure completion of the project within the agreed upon time frames and budget limit

  • Describe the firm’s quality control and quality assurance program and discuss how you will apply it to the Project.

5. Fee Proposal and Fee Schedule:

Include a Time and Material fee proposal with a Not-to-Exceed maximum amount based on the Scope of Work.

  • Submit hourly rates of project team members and applicable company fee schedule for the contract.

 

Proposal Evaluation

The proposals will be evaluated based upon the following criteria:

 

  • Company Qualification (20%): This includes Overview of the Company and relevant experiences of the consultant and sub-consultants.
  • Proposed Team Qualifications (50%): This includes team organization and experiences of key project team members.
  • Understanding of the Project and Level of Effort (10%): This includes level of understanding the project issues and challenges that will be demonstrated in the proposal.
  • Project Management and QA/QC (10%): This demonstrates how the consultant’s project management approaches are applied to the project to complete it within schedule and budget. QA/QC guarantees Western will receive quality product with the money spent.
  • Project Budget and Fee Schedule (10%): This compares overall value of services provided.

 

The primary evaluation criteria used by Western are as outlined above. Though this is not a competitive bid process based on price alone, the review panel will review the budget proposals and fee schedules as part of ranking the proposal submissions. After selection of the prospective consultant deemed most qualified, Western will initiate negotiations. If an acceptable contract cannot be reached with the prospective consultant deemed most qualified, Western may then negotiate with the next most qualified prospective consultant. Western reserves the right, after opening the proposals, to reject any or all proposals, or to accept proposal(s) that in its sole judgment are in the best interest of Western. In case that more than one consultant is considered extremely well qualified and responsive, Western may elect to generate a short list and have oral presentations with the short-listed consultants.

Department of Industrial Relations Registration Requirements

The Department of Industrial Relations has determined the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Contract which will be awarded to the successful consultant, copies of which are on file and will be made available to any interested party upon request at Employment Development Department – 700 Franklin Blvd. #1100 Sacramento CA 92582 or online at http://www.dir.ca.gov/dlsr.

Pursuant to Labor Code sections 1725.5 and 1771.1, all consultant, sub-consultant(s), and subcontractor(s) that wish to propose on, be listed in a proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations (DIR). No proposal will be accepted or enter into contract without proof of the consultant’s, sub-consultants’ or subcontractors’ current registration with the D IR to perform public work. If awarded a contract, the Consultant and its sub-consultants or subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the Project.

The Project is subject to compliance monitoring and enforcement by the DIR. In proposing on this project, it shall be the consultant’s sole responsibility to evaluate and include the cost of complying with all labor compliance requirements under this contract and applicable law in its proposal.

Insurance and Contractual Requirements

Western requires insurance policy endorsement form (or a certified copy of an insurance policy providing the same provisions as the endorsement forms) be submitted and approved before the contract can be executed. If a selected consultant is not able to provide the insurance requirements, Western reserves the right to immediately cancel consultant’s selection, and select another consultant from the submissions to perform the work.

Consultant shall purchase and maintain during the execution of the Project coverages (naming Western Municipal Water District as additionally insured of:

Commercial General Liability Insurance, of at least $1,000,000 per occurrence/$2,000,000 aggregate for bodily injury, personal injury and property damage, at least as broad Insurance Services Office (ISO) Commercial General Liability coverage (Occurrence Form CG 0001);

Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, of at least $1,000,000 per occurrence for bodily injury and property damage, at least as broad as ISO Form Number CA 0001(ed. 6/92) covering automobile liability, Code 1 (any auto);

Workers’ Compensation Insurance of at least $1,000,000 per occurrence, in compliance with applicable statutory requirements and Employer's Liability Coverage. Insurance carriers shall be authorized by the Department of Insurance, State of California, to do business in California and maintain an agent for process within the state. Such insurance carrier shall have not less than an "A-"; "Class VII" according to the latest Best Key Rating unless otherwise approved by the District;

Professional Liability (Errors and Omissions) coverage of $1,000,000 per claim.

Although Sub-consultants are not anticipated, any sub-consultants are required to have the same coverage as the Consultant. It is Consultant’s responsibility to ensure that any sub-consultant or subcontractor have obtained the proper insurance coverages.

A copy of the typical contract language that Western requires is included in Appendix 2. Your proposal should indicate any concerns that your firm will have with this language or if the terms are acceptable.

CONFIDENTIALITY OF PROPOSALS

California Government Code Sections 6250 et seq. (the “California Public Records Act” or the “Act”) defines a public record as any writing containing information relating to the conduct of the public business. The Act provides that public records shall be disclosed upon written request and that any citizen has a right to inspect any public record unless the document is exempted from disclosure. Western Municipal Water District, is subject to the California Public Records Act. Be advised that any contract that eventually arises from this Request for Proposals is a public record in its entirety. Also, all information submitted in response to this Request for Proposals is itself a public record without exception. Submission of any materials in response to this Request for Proposals constitutes a waiver by the submitting party of any claim that the information is protected from disclosure. By submitting materials, (1) you are consenting to release of such materials by Western t if requested under the Public Records Act without further notice to you and (2) you agree to indemnify and hold harmless Western for release of such information.

Attachments:

  1. Appendix 1 – Western  Area Map
Publication Date/Time:
12/6/2017 12:00 AM
Closing Date/Time:
Open Until Contracted
Bid Opening Information:
01/03/2018
Addendum Date/Time:
12/23/2017
Contact Person:
Sergio Felix
sfelix@wmwd.com
Business Hours:
7:30 am to 5:30 pm
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